Registration

Know Before You Go is a free, public online session (held on Zoom) on Thursday 31 July at 1pm AEST. Know Before You Go will provide you with all the information you need to feel prepared before you join us in Garramilla/Darwin.

We’ll put the Zoom registration link here and on the Program page of this site when it’s available, and will email it to anyone already registered for APAX.

Registration options include:

Full Event: Monday to Friday

The whole package. APAX opening event on Monday evening to the APAX closing on Friday afternoon, including the Impact Awards on Wednesday evening.

Arts Market Only: Monday to Wednesday

Monday evening to Wednesday evening, including the Impact Awards on Wednesday evening.

Conference Only: Thursday to Friday

All of Thursday and Friday’s program. This ticket also books you in for the Impact Awards on Wednesday evening by default—just add an Impact Award ticket to your reg if you need extras.

Other Combinations:

• Arts Market and Single Day Conference – Monday evening to Thursday evening. Includes the Impact Awards on Wednesday evening.
• Single Day Arts Market and Conference – all of Wednesday to Friday. Includes the Impact Awards on Wednesday evening.
• Single Day Arts Market and Single Day Conference – all of Wednesday and Thursday. Includes the Impact Awards on Wednesday evening.

PAC Australia members receive generous discounts to APAX, as well as additional delegate discounted registrations and access to view some sessions on demand after the event.

If you’re not a member and would like to join to access the discounts and the full range of other member benefits, you can find out more here.

Independent registrations are available for unsalaried independent producers and artists.

You might notice some ticket types are available to Organisations but not Independents, eg a discounted Additional Delegate ticket, and this is because Independent tickets are already heavily discounted.

Once you complete your registration you’ll receive an email confirming the information we have received.

The confirmation email will include your tax invoice, whether you have already paid by credit card or are paying later by direct deposit. If you’ve supplied a purchase order number, that will appear on your invoice.

Any changes to registrations once the registration confirmation is issued are subject to the cancellation and transfer conditions, as outlined in the Terms and Conditions.

As part of confirming your spot in the program, we’ll supply you with information relating to your registration requirements.

EVENT – refers to the 2025 Australian Performing Arts Exchange [APAX] held between 11 – 15 August 2025, and the Know Before You Go online session on 31 July 2025. 

DELEGATE – is any person who has purchased a registration for the 2025 Australian Performing Arts Exchange [APAX]. 

By engaging with the Event, you agree to act with courtesy and respect; and actively participate in ensuring a culturally, physically and psychologically safe Event.

Event Schedule - The Event schedule, speakers, presentations, sessions and activities are correct at the time of publishing; however, PAC Australia reserves the right to alter these without notice and is not responsible for any loss or damage incurred as a result. 

Registration – Registration for the Event includes access to the Event sessions and Events included in the registration selected and paid for.

The additional delegate registration types are reserved for additional people from the same organisation; for venues this is as defined by PAC Australia’s Multiple Venue Policy: https://paca.org.au/wp-content/uploads/2018/03/Multiple-Venues-Policy.pdf 

All delegates will receive confirmation of registration via email. It is the responsibility of registrants to ensure they have purchased the correct registration for their needs.

Any changes to registrations once the registration confirmation is issued are subject to the cancellation and transfer conditions below. 

Admission to the Event or access to the APAX platform is not permitted until payment is received by PAC Australia. 

Non-Member Delegates – Non-members are not eligible for Member discount ticket prices. You may, however register for a Member ticket provided an application to join PAC Australia is made within 48 hours at https://paca.org.au/membership/join-pac-Australia/ to become eligible for Event registration discounts. Formal notification regarding the status of your application along with membership fees payable will then be provided separately to the registration process.

Admission – Those attendees who are not registered for the entire Event may not attend beyond the sessions which they are registered for. 

PAC Australia (and the venues) reserve the right to deny admission or remove from any in-person Event/session any person who:

• is not registered for the Event and/or that session
• has not made payment in full
• is deemed a threat to other attendees or to proceedings
• is non-compliant with safety measures required by the venue, PAC Australia or the Government as advised on the APAX 2025 website, at the venue or by PAC Australia or venue staff
• is not wearing their name badge or suitable identification is not available.

Cancellations and Registration Changes 

If the Event cannot be held or is postponed due to circumstances beyond the control of PAC Australia, or you are unable to attend for any registered portion of the Event, PAC Australia shall not be liable for any and all damages, costs or losses incurred. 

Change of registration – Should a registered delegate wish to change from one type of registration to another they must advise PAC Australia in writing by COB Monday 4 August 2025. If this request is approved, PAC Australia will adjust the registration type purchased and the new registration fee is payable, plus an administration fee of $55. No refunds are possible for any requests received after this date.   

Transfer of registration: Should a registered delegate no longer be able to attend the Event (including any functions and networking events), their registration can be transferred to another delegate from the same organisation prior to the commencement of the event. Requests to transfer a registration must be made in writing to PAC Australia by COB Monday 4 August 2025. 

We cannot guarantee the update of any delegate materials if the request to transfer credentials is received within ten days of the start date of the Event.

Cancellation: Should a registered delegate wish to cancel their registration to the Event we will refund their registration fee less an administration fee of $55.00 per registered attendee, provided we receive notice in writing by COB Monday 4 August 2025. For cancellations advised after this date we will refund 50% of their registration fee less an administration fee of $55.00 per registered attendee.  

The delegate is still liable for the balance of the registration cost (plus the administration fee) even if payment had not already been made for the registration.

Cancellation with Funding: If you cancel your registration (under any circumstances or at any time) or, for whatever reason do not attend the Event, and you have received any funding or financial support from PAC Australia to attend the Event, you must repay that amount back to PAC Australia. An invoice will be issued to you. 

Recording, Photography & Social Media – No professional photography or videography is permitted at any time during the Event without media credentials which must be obtained from PAC Australia. Photography and videography for social media purposes are encouraged provided that performance material is not shared in full and the artist or speaker is referenced. Photography policies from individual artists or organisations may vary from PAC Australia‘s policy. 

Professional photographs, audio and video may be captured throughout the Event proceedings. All attendees hereby grant PAC Australia permission to use any photos or video in which they may appear. Should you wish to not have your image published you should notify the organisers.

Privacy – Delegate registration & contact information is collected as per the Privacy Policy available on the registration site and used in accordance with PAC Australia’s own Privacy Policy which is available at https://paca.org.au/privacy-statement/  

The Event registration system is hosted by Swapcard. Read Swapcard’s Privacy Policy here: https://www.swapcard.com/legal/privacy-policy  

A delegate list will be available on the APAX delegate-only platforms including delegate name, organisation, email address, state, attendance days and artform interests. An opt-out is provided in the registration process if you do not want your details included. You may also contact admin@paca.org.au to have your details removed. Your name, organisation and headshot will be available on the ‘Who’s Coming’ page of the public website. 

Liability & Theft – PAC Australia is not responsible for property that is lost, stolen or damaged at any time during the Event, however the organisation takes such instances of loss very seriously and will investigate to the best of its ability. PAC Australia may also direct anyone who reports a lost or stolen item to the venue and/or the proper authorities.  

Changes – PAC Australia reserves the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will try to provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined by PAC Australia. By continuing to participate in the Event after those revisions become effective, you agree to be bound by the revised terms.

Entire Agreement 

Subject to any amendments to the Event registration forms, the terms and conditions listed here constitute the entire agreement between PAC Australia and its delegates. This entire agreement supersedes all prior discussions, negotiations and agreements in relation to the Event.