Registration

Know Before You Go is a free, public online session (held on Zoom) on Thursday 27 August.

You can watch back the APAX 2025 Know Before You Go session here now.

Registration options include:

Full Event: Monday to Friday

The entire week. APAX opening event on Monday evening to the APAX closing on Friday afternoon, including the IMPACT Awards on Wednesday evening.

Arts Market Only: Monday to Wednesday

Monday evening to Wednesday evening, including the IMPACT Awards on Wednesday evening.

Conference Only: Thursday to Friday

All of Thursday and Friday’s program. This ticket also books you in for the IMPACT Awards on Wednesday evening.

Other Combinations, all including the IMPACT Awards:

• Arts Market and Single Day Conference – Monday evening to Thursday evening.
• Single Day Arts Market and Conference – all of Wednesday to Friday.
• Single Day Arts Market and Single Day Conference – all of Wednesday and Thursday.

The following are available as add-ons for organisations booking a registration: 

• Additional Delegate
• Technical and Production Staff

In 2026 all APAX registrations include a $5 contribution towards Reforest.

PAC Australia members receive generous discounts to APAX, as well as additional delegate discounted registrations, and access to view some sessions on demand after the event.

If you’re not a member and would like to join to access the discounts and the full range of other member benefits, you can find out more here.

Independent registrations are available for unsalaried independent producers and artists.

You might notice some ticket types are available to Organisations but not Independents, eg a discounted Additional Delegate ticket, and this is because Independent tickets are already heavily discounted.

The registration form will ask if you are registering for yourself or for someone else (e.g. a colleague or artist). 

If you’re registering for someone else, you can tell us your own name and email and you’ll receive a copy of their registration and receipt/tax invoice when you’re done.

PAC Australia member and non-member organisations which already hold an APAX registration for another staff member can access the new Technical and Production Staff tickets to register a relevant colleague. 

When registering your first team member at the end of the form click ‘Add another registration’, the form will refresh and guide you through. 

If you’re already registered and need to add a Technical and Production staff ticket please contact us.

The registration form will prompt you to let us know about any accessibility requirements you might have. 

Let us know if you need to register a support worker and an APAX team member will get in touch to arrange this with you. 

Support workers will receive a complimentary registration.

Once you complete your registration you’ll receive a confirmation email with a copy of your details.

The confirmation email will also include your receipt/tax invoice. If you’ve supplied a purchase order number, that will appear on your tax invoice.

Any changes to registrations once the registration confirmation is issued are subject to our cancellation and transfer conditions, as outlined in the Terms and Conditions. You can contact us if you need to make a change to your registration.

PAC Australia is committed to taking action on climate change. We acknowledge that APAX generates carbon emissions, both through event delivery and delegate travel. 

In 2026 all APAX registrations include a $5 contribution to Reforest that will go towards a the purchase of a tree on the Doonan Community Restoration project.

For more information on sustainability at APAX follow the link here.

EVENT – refers to the 2026 Australian Performing Arts Exchange [APAX] held between 7 – 11 September 2026, and the Know Before You Go online session on 27 August 2026. 

DELEGATE – is any person who has registered for the 2026 Australian Performing Arts Exchange [APAX]. 

By engaging with the Event, you agree to act with courtesy and respect; and actively participate in ensuring a culturally, physically and psychologically safe Event. 

Respect and safety are fundamental principles upheld by PAC Australia and its members. All delegates and participants at the Australian Performing Arts Exchange (APAX) acknowledge and appreciate the distinct expertise, skills, and backgrounds of each other, committing to interact in a respectful and collaborative manner. PAC Australia is committed to ensuring APAX is a welcoming, safe, and respectful event that embraces accessibility and inclusivity. Regardless of gender, gender identity or expression, sexual orientation, ability, physical appearance, body size, race, colour, age, religion, national origin, economic status, or political affiliation, every participant and attendee should experience a positive and constructive APAX.  

Maintaining a safe and supportive atmosphere for all is a collective responsibility.  

When registering for APAX, all delegates agree to treat one another with fairness, respect, and dignity. Harassment in any form is not tolerated, and you acknowledge PAC Australia’s (and the venue’s) right to remove individuals from the event engaging in conduct that threatens the safety of others.

Event Schedule - The Event schedule, speakers, presentations, sessions and activities are correct at the time of publishing; however, PAC Australia reserves the right to alter these without notice and is not responsible for any loss or damage incurred as a result. 

Registration – Registration for the Event includes access to the Event sessions and Events included in the registration selected and paid for. 
 

The “Additional Delegate” registration types are reserved for additional people from the same organisation; for venues this is as defined by PAC Australia’s Multiple Venue Policy. They can only be purchased by PAC Australia Members after your organisation has purchased one full price registration. 

The “Technical and Production Delegate” registration types are reserved for technical and production staff from an organisation that has purchased one full price registration. ‘Technical and Production’ is defined as staff primarily responsible for technical, logistical and operational aspects of a venue or production. They can only be purchased after the organisation has purchased one full price registration. 

All delegates will receive confirmation of registration via email. It is the responsibility of registrants to ensure they have purchased the correct registration for their needs.  

Any changes to registrations once the registration confirmation is issued are subject to the cancellation and transfer conditions below. 

You must make payment by the date set out in the invoice or, if registering less than 30 days from event, by Monday 7 September 2026. Admission to the Event or access to the APAX platform is not permitted until payment is received by PAC Australia. 

Non-Member Delegates – Non-members are not eligible for Member discount ticket prices. You may, however register for a Member ticket provided an application to join PAC Australia is made within 48 hours at to become eligible for Event registration discounts. Formal notification regarding the status of your application along with membership fees payable will then be provided separately to the registration process. 
 

Admission – Those attendees who are not registered for the entire Event may not attend beyond the sessions which they are registered for. 

PAC Australia (and the venues) reserve the right to deny admission or remove from any in-person Event/session any person who: 

• is not registered for the Event and/or that session 

• has not made payment in full 

• is deemed a threat to other attendees or to proceedings 

• is non-compliant with safety measures required by the venue, PAC Australia or the Government as advised on the APAX 2026 website, at the venue or by PAC Australia or venue staff 

• is not wearing their name badge, or if other suitable identification is not available. 
   

Cancellations and Registration Changes 

If the Event cannot be held or is postponed due to circumstances beyond the control of PAC Australia, or you are unable to attend for any registered portion of the Event, PAC Australia shall not be liable for any and all damages, costs or losses incurred. 

Change of registration – Should a registered delegate wish to change from one type of registration to another they must advise PAC Australia in writing by COB Friday 28 August 2026. If this request is approved, PAC Australia will adjust the registration type purchased and the new registration fee is either payable by the delegate or a portion is refundable. No refunds are possible for any change requests received after this date.   

Transfer of registration: Should a registered delegate no longer be able to attend the Event (including any functions and networking events), their registration can be transferred to another delegate from the same organisation prior to the commencement of the event. Requests to transfer a registration must be made in writing to PAC Australia by COB Friday 28 August 2026. 

We cannot guarantee the update of any delegate materials if the request to transfer credentials is received within ten days of the start date of the Event.

Cancellation: Should a registered delegate wish to cancel their registration to the Event we will refund their registration fee less an administration fee of $55.00 per registered attendee, provided we receive notice in writing by COB Friday 28 August 2026. For cancellations advised after this date PAC Australia will refund 75% of their registration fee less an administration fee of $55.00 per registered attendee.  

The delegate is still liable for the balance of the registration cost (plus the administration fee) even if payment had not already been made for the registration.

Cancellation with Funding: If you cancel your registration (under any circumstances or at any time) or, for whatever reason do not attend the Event, and you have received any funding or financial support from PAC Australia to attend the Event, you must repay that amount back to PAC Australia. An invoice will be issued to you. 

Recording, Photography & Social Media – No professional photography or videography is permitted at any time during the Event without media credentials which must be obtained from PAC Australia. Photography and videography for social media purposes are encouraged provided that performance material is not shared in full and the artist or speaker is referenced. Photography policies from individual artists or organisations may vary from PAC Australia‘s policy. 

Professional photographs, audio and video will be captured throughout the Event by photographers/videographers authorised by PAC Australia. All attendees hereby grant PAC Australia permission to use any photos or video in which they may appear. Should you wish to not have your image published you should notify the organisers. 

Privacy – Delegate registration & contact information is collected as per the Privacy Policy available on the registration site and used in accordance with PAC Australia’s own Privacy Policy.

The Event registration system is hosted by Swapcard. Read Swapcard’s Privacy Policy here.

A delegate list may be available on the APAX delegate-only platforms including delegate name, organisation, email address, state, attendance days and artform interests. An opt-out is provided in the registration process if you do not want your details included. You may also contact admin@paca.org.au to have your details removed. Your name, organisation and headshot will be available on the ‘Who’s Coming’ page of the public website www.apax.org.au. 

Liability & Theft – PAC Australia is not responsible for property that is lost, stolen or damaged at any time during the Event, however the organisation takes such instances of loss seriously and will investigate to the best of its ability. PAC Australia may also direct anyone who reports a lost or stolen item to the venue and/or the proper authorities.  

Changes – PAC Australia reserves the right to modify or replace these Terms at any time where reasonably necessary. Where a material change is required, PAC Australia will notify you via the email address provided at registration and clearly identify the nature of any changes, how it affects your rights and whether your re-acceptance of the terms and conditions are required. If you do not agree to any material change, you may withdraw from the Event and will be entitled to a refund, in accordance with the refund policy outlined. Where a non-material change is proposed, PAC Australia will provide reasonable notice and your continued participation in the event of the non-material change will constitute acceptance of those changes.
 

Entire Agreement 

Subject to any amendments to the Event registration forms, the terms and conditions listed here constitute the entire agreement between PAC Australia and its delegates. This entire agreement supersedes all prior discussions, negotiations and agreements in relation to the Event.